Privacy Policy

About us: The site archive.scotsman.com is operated by Findmypast Limited (FMP), a company registered in England and Wales no. 04369607, having its registered offices at The Glebe, 6 Chapel Place, Rivington Street, London, EC2A 3DQ.

The site is owned by "the Publisher" which means Johnston Publishing Ltd and its associated Agency Companies (Listing of Agency Companies is available by visiting www.johnstonpress.co.uk).

The Publisher knows that you care how information about you is used and appreciates your trust in it to do that carefully and sensibly.

1. What we collect from you. At times you will be asked to submit personal information about yourself (name, email address, postcode etc.). By entering your details in the fields as requested you enable the Publisher and Findmypast to provide you with the services you select. Whenever you provide such personal information, the Publisher and Findmypast will treat that information in accordance with this notice and policy.

When you visit our site, we may also log your IP address, a unique identifier for your computer or other access device. For quality control and training purposes, the Publisher may monitor or record your communications with it.

All email correspondence includes instructions on how to ‘unsubscribe’ from the service to which you have subscribed. Our services are designed to give you the information that you want to receive, not to bombard you with information you do not want. The Publisher and Findmypast will act in accordance with current legislation. This notice and policy do not apply to companies that the Publisher does not own or control.

We do collect some information from cookies, pixels and similar software which allows us to understand how you arrive on our websites, how you use and navigate around them, and how you interact with our email. This information is used to improve our services and communication.

2. How we use your data. The Publisher and Findmypast will use your personal details to:

  • provide you with its goods and services;

  • for administration and customer services;

  • to analyse your purchasing preferences; and

  • to ensure that the content, services and advertising that it offers are tailored to your needs and interests.
  • The Publisher and Findmypast may keep your information for a reasonable period for these purposes or to maintain suppression lists.

    The Publisher may need to share your information with its service providers, with other companies within the Johnston Press Plc Group and with its agents for these purposes. The Publisher may disclose personal data in order to comply with a legal or regulatory obligation.

    What if I don’t provide some or all of the information requested?The impact of this will depend on what information you withhold, but the main impacts may be:

    • We will not be able to process or fully process your order.
    • We will not be able to contact you to let you know of problems regarding your order or the goods/services provided.
    • We will not be able to respond fully to requests and queries you may have.
    • We won’t be able to limit online adverts to products or services you have shown interest in and so you may receive adverts that are not related to your interests.
    • 3. Our use of cookies: We use small text files known as “cookies” to enhance your experience of our service, for example, when you register for our service, you provide with information such as your name and email address. We use cookies to store this login information. Our full cookie policy is available here

      4. Web Beacons. The Publisher and Findmypast also includes web beacons (also known as clear GIFs or web bugs) in its emails to track the success of its marketing campaigns. This means that if you open an email from the Publisher it can see which pages of the Website you visit. The Publisher’s web beacons do not store additional information on your computer, but by communicating with the cookies on your computer, they can tell the Publisher when you have opened its email. If you object to web beacons, the Publisher recommends you follow the instructions for deleting existing cookies and disabling future cookies at http://www.johnstonpress.co.uk/jpplc/disclaimer/. The Publisher will still know how many of its e-mails are opened and will automatically receive your IP address.

      5. What grounds (legal basis) are we processing the data under? There are a number of grounds we process your data under. These are:

    • Contractual – we need the information to perform the contract for goods or services you have requested/ordered including payment, delivery etc.

    • Legal – should we be legally required to contact you concerning a purchase or service.

    • Legitimate interest – this means the processing is in The Publisher and/or Findmypast’s interest. It allows us to manage the customer relationship effectively and efficiently and improve the goods and/or services we provide by better understanding how our online provisions are used and which goods are popular with which groups of individuals.

    • Consent – where you have given us consent to market to you.

    • 6. Sharing data with third parties. We may from time to time provide your personal information to third parties for the purposes of providing you with our services. These third-party providers include payment processors, providers of card validation services, and credit referencing providers. This is necessary for the performance of the contract. We do not keep a record of your credit or debit card details in our systems. Our payment processors do not decide what is done with your data and only process it on our behalf. These third parties may be located outside the European Economic Area; however, we only use providers that provide adequate protection for your information at all times.

      Transfer of Personal Data out of the UK.

      When transferring and storing any personal information outside the EEA we only do so under one of the legally recognised transfer mechanisms for ensuring the data is safeguarded. These are:

    • The country in question has been deemed safe for data transfer by the European Commission. Also known as an adequacy finding.

    • The contract for data processing contains the standard contractual clauses laid down by the European Commission to safeguard the transfer of personal data.

    • Binding corporate rules – this is where a large company’s own internal processes for international data transfer have been signed off and agreed by the European Commission as safeguarding the data.

    • If the data is going to the USA it can be safely transferred to a company that is certified under the EU-US Privacy Shield.

    • Appropriate certification schemes
    • We will disclose your personal data in order to comply with any legal obligation. This includes disclosing information to organisations for the purposes of fraud protection, credit risk reduction, or the order of a court or regulator.

      7. Sale of the business. In the event that we undergo re-organisation or are sold to a third party, any personal information we hold about you may be transferred to that re-organised entity or third party.

      8. How we protect your information: The Publisher and Findmypast follow strict security procedures in the storage and disclosure of information which you have given us, to prevent unauthorised access to, and loss, misuse or alteration of your personal information in accordance with UK data protection legislation. These include firewalls and virus-checking procedures.

      You are responsible for keeping secret any confidential passwords or other login or access details that you select or which we allocate to you. While we take steps to ensure the security of your information, there is a risk that any information transmitted over the Internet and stored on a computer may be intercepted or accessed by an unauthorised party. If you think that someone has accessed your information held by us without your permission or gained unauthorised access to your login details, you must notify us at privacy@findmypast.co.uk.

      We also recommend that if you use a shared computer or a computer in a public place such as a library that you close your browser when you have finished your session.

      9. Your rights regarding your Personal Information. Under the Data Protection law, you have a number of rights with respect to your personal information, which are:

    • Correcting your Information. You are entitled to have your personal information updated to ensure it is up to date and accurate. In order to maintain the accuracy of the information we hold, you can update your personal details through your ‘My Account’ page or by sending us an email to support@scotsmanarchive.com.
    • Withdrawing Consent. You have the right to withdraw your consent to any processing that is currently being done under your consent, such as marketing. Consent can be withdrawn by updating your preferences in the email preference centre or through ‘My Account’. You can also email to support@scotsmanarchive.com.

    • Obtaining a copy of your Information. You have the right to receive a copy of the personal information we hold about you. You can do this by contacting support@scotsmanarchive.com from the email address attached to your account, providing the full name attached to your account.

    • Deleting your information. You can request that we delete personal information in certain circumstances. These will be specific to each case. You can do this by contacting support@scotsmanarchive.com from the email address attached to your account, providing the full name attached to your account.

    • Data portability. You have the right to ask us to transfer the personal information that you have given us to another controller.

    • Restricting processing. You can request a restriction on the processing of your data in some limited circumstances. Examples are concerns over data accuracy or we no longer need to hold your data but you have requested its retention by us to aid you in a legal matter. You can do this by contacting support@scotsmanarchive.com from the email address attached to your account, providing the full name attached to your account.

    • Right to object to processing. You have the right to request that we stop processing your data for marketing purposes and in other limited circumstances such as asking us not to process your data by wholly automated means or not to analyse your information for targeted content etc. (also known as profiling).
    • You can action any of these rights by contacting our Customer Support Team or by contacting Findmypast’s Data Protection Officer by email at dataprotectionofficer@findmypast.com or by post to Data Protection Officer, Findmypast, 6 Chapel Place, Rivington Street, London EC2A 3DQ. You can also contact The Publisher’s Data Protection Manager, Frank.bingley@jpress.co.uk.

      10. Right of complaint to the Regulator for Data Protection. The data protection laws in the UK are regulated and enforced by the Information Commissioner’s Office (ICO). Each individual has the right to raise a concern/complaint to the ICO You can do this via the ICO’s website (HYPERLINK https://ico.org.uk/concerns), follow the links or have an online Live Chat.

      Call the ICO helpline on 0303 123 1113

      Email casework@ico.org.uk

      Postal address: Information Commissioner's Office

      Wycliffe House

      Water Lane

      Wilmslow, Cheshire,

      SK9 5AF

      11. Links to third-party websites. Our website contains links to other websites belonging to third parties which are not covered by this privacy policy. If you want to go through to a third-party website, please make sure that you read the privacy policy for that website.

      12. Updates to this policy. We may update this policy at any time without notice. We will tell you that we have updated the policy by emailing you at the email address you have provided to us and/or by posting an announcement on the website. By continuing to use the website after we have emailed you or posted a notice informing you of an update, you accept the changes to this Policy.

      Privacy statement last updated 20 June 2018

      13. Contact us: We hope that’s clear. If it isn’t or you have another question that isn’t covered, please contact us.

      Email: support@scotsmanarchive.com

      Address: The Scotsman Digital Archive

      2 Albert Square

      Dundee

      DD1 1DD

      Office Opening Hours: 09:00 - 17:00 (Monday to Friday)